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Vedtekter

2015 Update

BY – LAWS OF AAAA – ARIZONA ASIAN AMERICAN ASSOCIATION

The Mission Statement: The Arizona Asian American Association shall enhance the unity and strengthen the relationship between Asian Americans and the community at large and shall bring awareness to the public of cultural diversity and shall address relevant issues.

ARTICLE I -GENERAL

Section 1. Name and Location

The name of the organization is the AAAA – Arizona Asian American Association, herein after referred to as the Association. The principal office of the Association shall be located in Maricopa County, Arizona, but meetings of the members and directors may be held at such places within the State of Arizona as may be designated by the Board of Directors.

Section 2. Purpose and Objectives

The Association shall be operated as a nonprofit corporation under the laws of the State of Arizona, for charitable and educational purposes. The Association shall further:

(en) assist and aid Asian American in times of need;

(b) strive for the establishment of a national Asian American Association; and

(c) foster, promote and enhance a better understanding among people of all races through cultural, social, educational and other activities.

ARTICLE II — MEMBERS

Section 1. Medlemskap

Medlemskap i denne foreningen er åpen for enhver person, uavhengig av statsborgerskap, løp, religion, gender, nasjonalitet eller opprinnelsesland.

Section 2. Member

A member shall mean a person who is current in the membership dues to the Association. The membership year and dues shall run from June 1 of any year through May 31 of the following year.

Section 3. Total Membership

The membership of this Association shall be unlimited in number.

Section 4. Rights and Duties of Members

Members shall have the following rights and duties:

(en) vote to select directors;

(b) contribute to the Association newsletter;

(c) attend members’ meeting sand directors’ meetings; and

(d) communicate to directors ideas about matters pertain to Association’s activities.

Section 5. Honorary Members

An honorary member shall be a person who is so designated by the Board of Directors, and who has accepted the honor, but shall have none of the rights and duties of membership in the Association. An honorary member shall qualify for all membership privilege except those that pertain to the making of motions, voting, and the holding of office. The honorary membership term shall be for a period of two years, and may be extended for successive two-year terms.

Section 6. Resignation

Any member may resign at any time by notifying the Association Secretary in writing, or by not renewing the annual membership when due.

ARTICLE III — MEETING OF MEMBERS

Section 1. Annual Meeting

The annual meeting of the members shall be held mid year at such place as may be designated by the Board of Directors.

Section 2. Special Meetings

Special meetings of the members may be called at any time by a minimum of 25 percent of the members of the Board of Directors.

Section 3. Notice of Meetings

Written notice of the meeting of the members shall be given by, or at the direction of, the Secretary or person authorized to call the meeting, by either email or mailing a copy of such notice postage prepaid, at least fourteen (14) days before such meeting to each member. Such notice shall specify the place, date and hour of the meeting, and, in the case of a special meeting, the purpose of the meeting.

Section 4. Quorum

A quorum shall consist of ten percent (10%) of paid membership or fifty members whichever is less. If, however, such quorum shall not be present or represented at any meeting. the members entitled to vote thereat shall have the power to adjourn the meeting.

ARTICLE IV — BOARD OF DIRECTORS: SELECTION AND TERM OF OFFICE

The affairs of the Association shall be governed by a Board of no less than fifteen (15) directors. The Association will be governed by Cultural/Community Directors and Directors-at-large who shall have the same powers, duties, obligations and voting rights.

Section 1. Cultural/Community Director

There shall be one (1) regular director for each recognized Asian Cultural group as listed below:

burmesisk, Bangladesh, kambodsjanske, kinesisk, filipino, Indian, indonesian, japansk, Korean, laotiske, Malaysian, Pacific Islanders, pakistansk, Singapore, Taiwansk, Thai, Vietnamesisk.

Any additional group not represented above may petition the full Board to amend the bylaws to add a director to represent the group. Each group seeking their own director must have twenty-five (25) members before it may so petition the Board. A letter of appointment from the President of each group represented above shall be submitted to the Association Secretary before she/ he assumes the directorship for her/ his cultural group.

Section 2. Directors

A director representing a culture shall be a “cultural director, who subscribes to these bylaws and whose membership dues are paid. In addition to the regular directors, there shall also be twelve (12) directors-at-large. A director-at-large may be any person with or without Asian heritage. There shall be no more than two (2) At-Large Directors from any Cultural Asian groups.

Section 3. Term of office

Each Director-at-large (12) shall be elected to serve a term of two (2) years and may be re-elected without term limit. Election of directors-at-large will take place at the rate of six (6) each year.

Section 4. Removal

At any regular or special meeting of members duly called, any one or more of the members of the Board of Directors may be removed with or without cause by a majority vote of the members. Any director whose removal has been proposed by the members of the Association shall be given at least fifteen (15) days of notice of the time, place and purpose of the meeting and shall be given an opportunity to be heard at the meeting.

A member of the Board may resign at any time. In the event of death, resignation or removal of a director-at-large, his successor shall be elected by the Board of Directors and shall serve for the unexpired term of his predecessor. In the event of death, resignation or removal of a regular director, his or her successor shall be selected by the group he or she represents to fill the unexpired term of his or her predecessor.

Any Director, Cultural or At-Large who fails to attend three (3) consecutive Board meetings without proper excuse may be removed by the Board of Directors.

Section 5. Compensation

No director shall receive compensation for any service she/ he may render to the Association. However, a director may be reimbursed for those actual expenses incurred in the performance of said duties.

Section 6. Action Taken Without a Meeting

The directors shall have the right to take any action without a board meeting by obtaining email or written approval of the majority of the directors. Any action so approved shall have the same effect as though taken at a meeting of the directors.

Section 7. Loans

The Association shall not lend money or use its credit to assist its directors, whether or not employees or officers. Any director or officer who assists to or participates in making of any such loan shall be liable to the corporation for the amount of such loan until repaid.

ARTICLE V — NOMINATION AND ELECTION OF DIRECTORS

Section 1. Nomination and Selection of Directors for Board Seats by the recognized Asian Cultural Groups.

Each group as defined by the recognized Asian Cultural group (Article IV, Section 1) will nominate and select its own Board member according to its own rules and procedures. Such a member shall also become an individual member of the Association.

Section 2. Nomination and Election of Directors-At-Large

A Nominating Committee shall make nomination for election of the directors-at-large. Nominations may also be made from the floor at the annual meeting. The Nominating Committee shall consist of a Chairman, who shall be a member of the Board of Directors, and two or more members of the Association. The Nominating Committee shall be appointed by the Board of Directors prior to each annual meeting of the members to serve from the close of such annual meeting until the close of the next annual meeting. Valgkomiteen skal lage så mange nominasjoner til verv i styret som det skal etter eget skjønn bestemmes, men ikke mindre enn antall stillinger som skal fylles. Slike nominasjoner kan være laget av personer som har vært medlemmer av foreningen i minst ett år før valget.

Section 3. Valg

Valg av medlemmer til styret til gode skal skje skriftlig. På et slikt valg, hvert medlem eller hans eller hennes fullmektig til stede kan avgi én stemme i forhold til hverandre ledighet. De personer som får flest stemmer blir valgt. Med mindre alle årlig kontingent er aktuelle før valget, et medlem kan ikke stemme på et møte i foreningen eller være en kandidat til styret.

ARTICLE VI — MEETING OF DIRECTORS

Section 1. Regular Meetings

Regular meetings of the Board of Directors shall be held at such a time and place as shall be determined from time to time by a majority of the directors, but at least two (2) such meetings shall be held during each fiscal year. Notice of Regular Meetings of the Board of Directors shall be given to each director by mail, email or fax at least five (5) business days prior to the date named for such meeting.

Section 2. Special Meetings

Special meetings of the Board of Directors may be called by the President, Secretary or Treasurer on five (5) business days notice to each director, given by mail, email or fax, which notice shall state the time, place and purpose of the meeting , or by written request of at least five (5) directors or four Executive Directors.

Section 3. Quorum

Thirty percent (30%) of the number of directors shall constitute a quorum for the transaction of business. Each act or decision done or made by a majority of the directors present at a duly held meeting at which a quorum is present shall be regarded as an act of the Board. If at any meeting of the Board of Directors there shall be less than a quorum present, a majority of those present may adjourn the meeting from time to time.

Section 4. Waiver of Notice

Any director may at anytime in writing, waive notice of any meeting of the Board of Directors, and such waiver shall be deemed equivalent to the giving of such notice. Attendance by a director at any meeting of the Board of Directors shall constitute a waiver of notice by him of the time, place and purpose of such meeting. If all Directors are present at any meeting of the Board of Directors, no notice shall be required and any business may be transacted at such meeting.

Section 5. Conduct of Meeting

The President shall preside over all meetings of the Board of Directors and the Secretary or Treasurer shall keep a minute book of the Board of Directors’ meetings recording therein all resolutions adopted by the Board of Directors and a record of all transactions and proceedings occurring at such meetings.

ARTICLE VII — POWERS AND DUTIES OF THE BOARD OF DIRECTORS

Section 1. Powers

The Board of Directors shall have all the powers and duties necessary for the administration of the affairs of the Association and may do all such acts and things as are required to be exercised and done by the Association. The Board of Directors shall have the power from time to time to adopt any rules and regulations being necessary for the benefit and operation of the Association provided that such rules and regulations shall not be in conflict with the Articles of Incorporation or these Bylaws. In addition to the duties imposed by these Bylaws or by any resolution of the Association that may hereafter be adopted, the Board of Directors shall, on behalf of the Association:

(en) collect dues from the members, deposit the proceeds thereof in a bank depository designated by the Board of Directors and use the proceeds to carry the administration of the Association;

(b) open bank accounts on behalf of the Association and designate signatories thereon; and

(c) pay the costs of all authorized services rendered to the Association.

Section 2. Duties

It shall be the duty of the Board of Directors to:

(en) cause to be kept a complete record of all its acts and affairs and to present a statement thereof to the members at the annual meeting of the members, or at any special meeting when such statement is requested in writing by one-fourth (1/4) of the Association membership that are entitled to vote;

(b) supervise all officers, agents and employees of this Association, and ensure that their duties are properly performed; and

(c) as more fully provided in the Articles of Incorporation to fix the amount of the annual dues against each member from time to time.

Section 2.1 Operations & Asset Management

That in keeping with our existing policy of operating in transparency and to provide future Boards with current and up to date administrative information and to secure and maintain stability of all Assets owned by the AAAA. The following key areas: Financial management, Website Hosting and Membership Information may be hosted by a reputable third party company who provides adequate staff, technical support, back up and guarantees the security of our data.

ARTICLE VIII — OFFICERS AND THEIR DUTIES

Section 1. Enumeration of Officers

The officers of this Association shall be a President, a Vice President, a Secretary and a Treasurer, who shall at all times be members of the Board of Directors, and such other officers as the Board may from time to time, by resolution, create.

Section 2. Election and Term Offices

The officers of this Association shall be nominated and elected annually by the Board from among the members of the Board at the first meeting of the Board following the election of the Board of Directors, and each shall hold office for a term of one (1) year. Officers may be re-elected consecutively to the same position up to two (2) -year terms.

Section 3. Special Appointments

The Board may elect such other officers as the affairs of the Association may require, each of whom shall hold an office for such period, have such authority, and perform such duties as the Board may, from time to time, determine.

Section 4. Resignation and Removal

The Board may remove any officer from office with or without cause. Any officer may resign at any time giving notice to the Board, the President or Secretary. Such resignations shall take effect on the date of receipt of such notice or at a later time specified therein, and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.

Section 5. Vacancies

A vacancy in any office may be filled by appointment by the Board. The officer appointed to such vacancy shall serve for the remainder of the term of the officer she/ he replaces.

Section 6. Multiple Offices

No person shall simultaneously hold more than one of any of the offices except in the case of a special office created pursuant to Section 3.

Section 7. Duties

The duties of` the officers are as follows:

PRESIDENT

The President shall preside at all meetings of the Board of Directors and of the members of the Association; skal se at ordrene og vedtak av styret utføres; skal undertegne alle leieavtaler, boliglån, gjerninger og andre skriftlige instrumenter og skal undertegne alle sjekker og gjeldsbrev.

VISEPRESIDENT

Visepresidenten skal opptre i stedet for presidenten ved hans / hennes fravær, manglende evne eller nekter å handle, og skal trene og lade slike andre plikter som kan kreves av ham av styret. Ved presidentens fravær, uførhet, vegring mot å handle, fjerning eller avgang, Vice President skal påta plikt til president. Vice-President skal utnevne en ny visepresident som skal godkjennes av styret.

SEKRETÆR

Sekretæren skal registrere stemmene og holde minutter av alle møter og saksbehandling i styret og medlemmene; keep appropriate current records showing the members of the Association together with their addresses; prepare and submit annual reports to the State Corporation Commission; and shall perform such other duties as required by the Board.

TREASURER

The Treasurer shall receive and deposit in appropriate bank accounts all Moneys of the Association and shall disburse such funds as directed by resolution of the Board of Directors; keep proper books of account; shall submit a financial report at the completion of each fiscal year; prepare and submit necessary annual reports to the Internal Revenue Service, including but not limited to Form 990; and shall prepare an annual budget and statement of income and expenditures to be presented to the membership at its regular annual meeting. Ved valg av en ny kasserer, den avtroppende kasserer, skal straks levere alle bøker og registreringer av Foreningen til den innkommende kasserer.

ARTIKKEL IX - Executive Committee: SELECTION AND TERM OF OFFICE

Section 1. Antall og myndighet

På grunn av det store antall styremedlemmer til styret, de fleste saker av styret vil bli delegert til og forvaltes av en Executive Committee av styremedlemmer og tillitsvalgte. The Executive Committee vil bestå av presidenten, Visepresident, Sekretær og kasserer pluss tre (3) medlemmer av styret.

Section 2. Funksjonstid

Hvert medlem av eksekutivkomiteen skal velges for å tjene for en periode på to (2) år. Medlemmene av styret skal sitte inntil de respektive etterfølgere har blitt valgt.

Section 3. Erefleksjons av tre (3) Executive Committee medlemmer fra styret

Election of the three (3) Board members to the Executive Committee shall be by written ballot. På et slikt valg, the members of the Board of Directors or their proxies may cast in respect to each vacancy one vote as they are entitled to exercise. The three (3) persons receiving the largest number of votes shall be elected.

Section 4. Removal

At any regular or special meeting duly called, any one or more of the members of the Executive Committee may be removed with or without cause by a majority vote of the Board. Any Executive Committee member whose removal has been proposed by the members of the Board shall be given at least fifteen (15) days notice of the time, place and purpose of the heard at the meeting. A member of the Executive Committee may resign at any time. In the event of death, resignation or removal of a Committee member, hans etterfølger skal velges av general medlemskap eller styret og skal tjene for un-utløpt frist av sin forgjenger.

Artikkel X - fullmakter og plikter formannskapet

Section 1. Powers

Eksekutivkomiteen skal ha den myndighet og de oppgaver som er nødvendige for den daglige administrasjonen av saker av Foreningen og kan gjøre alle slike handlinger og styrets delegater ting som for komiteen. I tillegg til de oppgaver og myndighet delegert fra styret, Komiteen kan, on behalf of the Association:

(en) bekoste alle autoriserte utgifter og tjenester til Foreningen til summen av $500.00 uten forhåndstillatelse fra styret. Alle kostnader for autoriserte tjenester enn $500.00 skal godkjennes av styret; and

(b) Sekretær må holde en komité oversikt over handlinger og saker av eksekutivkomiteen.

ARTIKKEL XI - UTVALG

Styret skal oppnevne komiteer som anses hensiktsmessig å gjennomføre disse formålene som er utpekt av styret.

Artikkel XII - BØKER OG RECORDS

Bøkene, poster og papirer av skal Association til alle tider, under rimelig arbeidstid, være gjenstand for inspeksjon av et medlem. Vedtekter og vedtektene i foreningen skal være tilgjengelig for inspeksjon av et medlem på hovedkontoret i foreningen, der kopier kan kjøpes til en rimelig pris.

ARTIKKEL XIII - ENDRINGER

Section 1 – endringer

Disse vedtektene kan endres på et vanlig eller spesielt møte for medlemmene, av en stemme fra et flertall av et beslutningsdyktig av medlemmene presentere personlig eller ved fullmektig.

Section 2. Konflikt

I tilfelle motstrid mellom vedtekter og vedtektene, vedtekter skal styre.

ARTIKKEL XIV - DIVERSE

Section 1. Bildetekster tekster~~POS=HEADCOMP

Tekstene heri er kun brukt for lettvinthets skyld og for referanse og på ingen måte definere, grense, eller beskriver omfanget av disse vedtekter eller den hensikt av en bestemmelse av disse.

Section 2. Legge merke til

alle merknader, krav, sedler, uttalelser eller annen kommunikasjon under disse vedtektene skal være skriftlig og skal anses å ha blitt behørig gitt dersom leveres personlig eller sendes på amerikanske. Post eller e-post.

Section 3. Gjennomføring av møter

Reglene i dagens utgave av Robert Rules av ordre skal supplere vedtektene i alle møter i foreningen.

ARTIKKEL XV - CHAPTERS

Foreningen vil fremme, stimulere og godkjenne fra sak til sak kapitlene i Arizona Stare når, på grunn av geografisk posisjonering, aktiv deltakelse av medlemmer i saker av Association aktiviteter er ikke praktisk.

Section Jeg. Krav

enhver region (Eksklusiv Maricopa fylke) hvor det er minst femten (15) medlemmer av AAAA strøm i sin kontingent og støttende av vedtektene og vedtekter av foreningen kan bli erklært et kapittel ved stemmeflertall i styret i foreningen etter søknad gjort av brev sendt i løpet av de signaturene til alle medlemmer av kapittel kandidat.

Section 2. medstitution

  1. Kapitlet vil bekrefte og opprettholde Artikkel av inkorporering og Vedtekter for Foreningen; and
  2. Kapitlet kan gjøre slike regler som er nødvendig for å administrere og regulere kapittel, forutsatt at slike regler føde på sa bare kapittel, og ingen slike regler skal være i strid med vedtektene og vedtektene i foreningen.

Section 3. offiserer

Medlemmer av kapittel vil velge fra medlems et kapittel president og et kapittel sekretær- Kasserer.

Section 4. medlemmer

Hvert kapittel medlem vil være en fullt akkreditert medlem av foreningen; Medlemskontingenten skal være identiske med de som er fastsatt av styret i Foreningen for hele foreningen medlemskap (50% av medlemskontingenten skal sendes til kapittel); og Kapittel medlemmer oppfordres til å delta på alle foreningens møter og tilstelninger.

Section 5. Financial Policy

Den viktigste kontoret til Foreningen skal samle inn medlemskontingenten. Femti (50) prosent av medlemskontingenten innsamlede dermed vil bli videresendt til det lokale kapittel på månedlig basis. Midler generert av Kapittel virksomhet skal ligge på kapittel Treasury. Ingen kapittel vil påta seg noe gjeld eller økonomisk forpliktelse på vegne av foreningen.

Section 6. rapportering

Hvert kapittel vil rapportere til styret: Protokoll fra møtet medlemmer innen to uker etter møtet; og et årsregnskap senest april 30 hvert år.

Section 7. tilbakekall

Styret skal beholde privilegiet å tilbakekalle til enhver tid rettighetene til et kapittel. I tilfelle av slik kapittel tilbakekall, fremtiden gjeninnføringen av et kapittel på dette stedet kan bli vurdert og gitt av styret.

By-Law Amendments

Amendment 12-22-11

Article XII – Books & Records

Transparency and Data Asset Management.

That in keeping with the principle of operating in transparency and provide future Boards with current and up to date administrative information and to secure and maintain stability of our website. Financial management, Website hosting and Membership lists and information will be hosted by a reputable third party company who provides adequate back up and guarantees the security of our data. This motion passed unanimously.

Amendment 5-3-12

Section 3 – Term of office

Term limits will increase to + 1 year for all Executive Board positions for a maximum of 4 years of service. This motion passed unanimously.

Section 1 – Numbers the title of ‘Cultural

Director’ shall replace the use of the term ‘Ethnic Director’ in conversation and on all AAAA documents. The reasoning is to maintain consistency with the AAAA Mission and profile which provides for no reference to nationality or race. This motion passed unanimously.

Amendment 5-31-15

Article I, Section 2. Purpose and Objectives

Deleted: Additionally, Association shall foster, promote and enhance the unity and well being of Asian American in the State of Arizona through active representation and participation, as citizens, or as residents in various communities in Arizona.

Article III Section 3. Notice of Meetings

Added: either email or.

Changed: from twenty-one (21) to fourteen (14).

Deleted: addressed to the member address last appearing on the books of the Association, or supplied by such member to the Association for the purpose of notice.

Section 4. Quorum

Change: ten percent (10%) of paid membership.

Article IV Section 1. Cultural/Community Director

Changed: from Cultural Director to Cultural/Community Director.

Deleted: Title & Representation, The title of ‘Cultural Director’ shall replace the use of the term ‘Ethnic Director’ in conversation and on all AAAA documents. The reasoning is to maintain consistency with the AAAA Mission and profile which provides for no reference to nationality or race.

Section 2. Directors

Modified: A director-at-large may be any person with or without Asian heritage.

Section 3. Term of office

Changed: Each Director-at-large (12) shall be elected to serve a term of two (2) years and may be re-elected without term limit.

Section 4. Removal

Added: Any Director, Cultural or At-Large who fails to attend three (3) consecutive Board meetings without proper excuse may be removed by the Board of Directors.

Article Viii — Officers and Their Duties

SEKRETÆR

Added: prepare and submit annual reports to the State Corporation Commission.

TREASURER

Added: prepare and submit necessary annual reports to the Internal Revenue Service, including but not limited to Form 990.